Meeting agenda templates

Engineering Weekly 1-1 Meeting Agenda

1. What’s top of mind?

Engineer: 

Manager: 

2. Things that went well? 

Engineer: 

Manager: 

3. Learnings

Engineer: 

Manager: 

4. Priorities until we meet again 

Engineer: 

Manager: 

5. Challenges and blockers 

Engineer: 

Manager: 

6. Feedback 

Engineer: 

Manager: 

7. Action items 

Engineer: 

Manager: 

Source: Candost Dagdeviren

Career Development 1-1 Meeting Agenda

What would you like to accomplish this year?  

Are there any projects you’d like to implement, expand, or join? 

Do you think any of your current duties could benefit from additional resources or training?

What professional job or career growth goals do you hope to achieve within three years? 

What additional support can this organization provide so that you can accomplish these goals?

Empowering 1-1 Meeting Agenda (45 minutes)

• Direct report: 15 minutes What your direct report needs to raise with you, get approved, get clarification on, etc.

• Manager: 15 minutes What you need to raise with your direct report, delegate, provide feedback on, etc.

• Free time: 10 minutes Free time to air any long-term concerns, progress toward development goals, etc.

• Next steps: 5 minutes State accountabilities and make a plan for follow-up

Source: Kristi Hedges

Manager Transition 1-1-1 Meeting Agenda

• Introductions and reason why the manager transition is happening.

• Review most recent performance evaluations, OKRs, and goals.

• Share any additional feedback since recent reviews.

• Are there any follow-on 1-1-1 transition meetings needed?   

Effective 1-1 Agenda

1. What’s on your mind this week?

2. How happy were you this past week?

3. How productive were you this past week?

4. What feedback do you have for me? 

Source: Radical Candor

Weekly Check-in 1-1 Agenda

How are you feeling this week?

How are your key projects going (pick 1-3)? Anything I can help with or give feedback on? 

What are you hoping to accomplish this week? Is there anything you anticipate getting in your way? 

Let’s check in on your quarterly OKRs/learning and development plans/career direction. Note: You can rotate this last question to touch on one of these points once a month, to ensure your employee feels heard. Give more time and notice for career development discussions, as these generally require more prep.

Is there anything else you want to discuss? Any feedback for me? 

First-time 1-1 Meeting Agenda

Remote work (if applicable)

• Have you worked remotely before? If so, for how long?

• What about our remote practices do you want to learn about?

• Would you like to address any particulars from our team wiki or the onboarding documentation?

Communication and collaboration tools and processes

• What's your preferred method of communication?

• What do you like and dislike about communication and collaboration processes you've used until now?

Feedback

• How often would you like to get feedback?

• What are your preferred methods of feedback? Personal, group, email, Slack, etc?

• What about recognition?

Career development

• What are your 10-year goals?

• What are your immediate 30-day goals?

• What are your goals and objectives for the next 6 months?

Meeting expectations

• What are your expectations from the 1:1s going forward?

• How often would you like to have 1:1s?

Questions to build relationship

• What are your hobbies? What do you do on the weekends?

• What do you do to celebrate the small wins?

• What do you do to fully disconnect at the end of the day?

Next steps and action items

For [name] [role]

• [ ] Action Item 1

• [ ] Action Item 2

For [name] [role]

• [ ] Action item 1

• [ ] Action item 2

Source: Hatica

Structured Bi-Monthly 1-1 Meeting Agenda

Progress - What were your biggest accomplishments since we last spoke? Why were they a success?

Plans - What are your biggest goals between now and when we next meet?

Problems - What are the problems that you are facing?

Source: Margaret Roth Falzon