External meetings
Board meeting template
An agenda template to help you take charge of your board meetings.
Template author
BoardEffect [Source]
About this template
Creating a board meeting agenda shouldn’t be hard. You want to keep your meetings on track, without leaving anything to chance. This template by BoardEffect helps you achieve that. It’s comprehensive enough that it covers key objectives and formalities of a board meeting, and customizable enough that it can be tweaked to suit your needs.
Board Meeting Agenda
1. Call To Order
Opening remarks and introductions
2. Changes To The Agenda
Are there any additions or deletions to the agenda?
3. Approval Of Minutes
Members can modify some items from the previous meeting.
Should any correction be made to the meeting minutes?
Do the board members agree the meeting recordings reflect the board’s business?
4. Reports
Key personnel including the executive director, finance head, and committee heads should give board members an overview of operations under their responsibility.
5. Old Business
Are there past unresolved business items?
What are the next steps with those items?
6. New Business
Are there new business items up for discussion?
What’s the plan to take action?
7. Announcements
This is time to present announcements including items that might be added to the next agenda, upcoming projects, or congratulation messages to team members.
8. Adjournment
This is a formal closing of the meeting.
What time did the meeting end?
What’s the date and time for the next meeting?
Source: Board Effect
When to use this template
This template comes in handy if your board meetings take too much time and have little structure to them. You can pre-plan by reviewing past meetings and asking board members for issues to be included in the upcoming meeting, and add times to each section to keep things on track.
Once you finalize the agenda, send it to your board members with enough time to review, ask questions and make changes (this is easy to do in Vowel!).
